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Adam's Mark Hotel The program committee of the 18th International FLAIRS
conference invites proposals for special tracks at the conference, to be
held May 16-18, 2005, at the Adam's Mark Hotel in Clearwater Beach,
Florida.
A special track generally consists of a group of papers in a
sub-discipline of AI. The papers, which should report on significant
unpublished work, are refereed by researchers and practitioners in the
field. Special tracks form an integral part of each FLAIRS conference;
their papers are published in the conference proceedings, and the tracks
run concurrently with other conference and special track sessions. This
format provides researchers in similar areas the opportunity to meet and
present in those areas and offers a forum for interaction among a broader
community of AI researchers. Authors of accepted papers may be invited to
submit extended versions of their papers to appear in a special issue of
the International Journal on Artificial Intelligence Tools (IJAIT).
Any AI-related topic can be suggested for a special track.
We invite you to submit a proposal to
tneller@gettysburg.edu. The deadline
for proposals is April 20, 2004. If you have colleagues who might be
interested in proposing a track, please share this announcement with them
or send me their email addresses.
The criteria for acceptance of proposals include the
following: the quality of the proposal; the potential for success of the
special track, including the perceived level interest to the AI community
and the appropriateness of the organizing committee; and, the history of
the special track if it was held at prior FLAIRS conferences. The FLAIRS
organizing committee may extend invitations to specific individuals to
organize special tracks based on conference needs.
Please note the following important dates:
Special track proposals due: Tuesday, April 20,
2004. We have enclosed a detailed list of guidelines and
responsibilities for track organizers. Please feel free to contact me with
additional questions. We look forward to hearing from you.
Todd Neller, Gettysburg College
1. A title for the special track.
2. A description of the track's organizational structure. In
particular, how many submissions do you expect to receive and how many
papers do you plan to have? Usually there are 1 to 3 sessions per special
track, with 3 papers per session.
3. The names and institutional contact information for
yourself and your track's program committee, all of who have agreed to
serve on the committee. This group also doubles as your review committee.
You should have enough members for each paper to be reviewed by at least 4
reviewers.
4. Promotional plans and materials, including a draft call
for papers, specific plans for publicizing the special track, and the
names of any speakers you are considering inviting (FLAIRS does not pay
for invited speakers, though many are happy to be invited and have grant
funding to support themselves.)
5. Summary of any special tracks you have organized for
FLAIRS over the last two years. In particular, what track(s) did you
organize, how many submissions were received, and how many papers were
accepted?
• You are free to and responsible for choosing your
organizing committee, consisting of researchers and practitioners in the
field.
• In consultation with your organizing committee, you are
free to decide the focus of your track.
• You are expected to publicize your track in newsgroups,
websites, magazines, etc. You should put up a web page to publicize your
track and provide me with the URL so that we may link to it from the
FLAIRS conference web page.
• You are in charge of coordinating the reviews of paper
submissions and entering recommendations for acceptance or rejection into
our online review system. The program chairs will make final paper
decisions and notify authors of the status of their submissions.
• By December 15, 2004, you should (1) enter all
recommendations for paper acceptance or rejection into our online review
system, (2) send me a final list of the track organizing committee,
including affiliations, and (3) send me any preferences for the scheduling
of your session (e.g., time, structure, order of presentations, etc.).
• You are responsible for chairing the track. If for some
reason, you cannot attend the conference, you must arrange for someone
else on your committee to chair the track and inform us of the change.
• FLAIRS will handle all local arrangements. FLAIRS will not
pay any salaries or reimburse organizers for their time.
• The registration fee is not waived for track organizers.
Likewise, if you invite someone to present at your track, your invited
speaker is still expected to register for the conference and pay the
regular conference fee.
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